Last Updated: 1 September 2026
This privacy policy (“Privacy Policy”) describes the types of personal data that Dome Systems, Inc. (“Dome Systems,” “we,” “our,” and/or “us”) collects, uses, and discloses from individuals (“you” or “your”) who use our website (including https://www.domesystems.ai/) (the “Website).
As used in this Privacy Policy, “personal data” means any information relating to an identified or identifiable individual and includes any information that constitutes “personally identifiable information,” “personal data,” or “personal information” under applicable privacy or data protection laws or regulations.
You acknowledge the collection, use, disclosure, procedures, and other processing described in this Privacy Policy.
Personal Data We Collect
We may collect a variety of personal data from or about you or your devices from various sources, as described below. Where applicable, we indicate whether and why you must provide us with your personal data, as well as the consequences of failing to do so. If you do not provide your personal data when requested, you may not be able to use the full extent of our Website if that personal data is necessary to provide you with our Website or if we are legally required to collect it.
Personal Data You Provide to Us
Contact Information. We may collect your personal data when you inquire about us, or when you otherwise interact with us. This data may include your name, work email address, company name, and any information you choose to provide to us, such as a description of your use case.
Communications. If you contact us directly, we may receive personal data about you, such as your name, email address, the contents of a message or attachments that you may send to us. When you sign up for news and updates, we will collect your email address and other personal data. When you communicate with us online, our third-party vendors may receive and store these communications on our behalf. When we send you emails, we may use embedded pixels or other technologies to track information about your receipt and interaction with our emails, such as whether and when you open them, whether you access any links included in our emails, how long you read our emails, whether you forward our emails and to whom, your Location Information (described below), and your Device Information (described below), to learn how to deliver a better user experience and improve our Website.
Job applicants. If you apply for a job via our Website, we may process your personal data to process your application. This may include your name, email address, resume, and any other information you provide in your application.
Personal Data We Collect When You Use Our Website
Location Information. We may collect and infer your general location information, including, for example, by collecting and using your internet protocol (IP) address.
Service Providers. We may obtain personal data relating to your Usage Information and Device Information through our analytics providers. The information we receive from these parties is detailed below.
Device Information. We may receive information about your device and software, including IP address, device type, device identifiers, web browser type and version, and operating system version.
Usage Information. We automatically receive information about your interactions with our Website, such as the pages you visit, the time you spend on each page, or the referring website or source.
Information from Cookies and Similar Technologies. We and our third-party partners may collect information using cookies, beacons, invisible tags, and similar technologies (collectively “Cookies”) to provide functionality and to distinguish you from other users of our Website.
Cookies set by the website you are visiting are normally referred to as “first-party cookies,” and typically only track your activity on that particular site. Cookies set by other sites and companies (i.e., third parties) are called “third-party cookies,” and can be used to track you on other websites that use the same third-party service. The Cookies placed through your use of our Website are either set by us or by a third party at our request.
Strictly Necessary Cookies
These Cookies are strictly necessary for our Website to function and cannot be switched off in our systems. They are usually only set in response to your actions which amount to a request for the Website. They are also used to protect our Website against unauthorized access, combat fraud and other activity that violates our policies or otherwise degrades our ability to provide our Website.
Functional Cookies
These Cookies enable the Website to provide enhanced functionality and personalization. They may be set by us or by third party providers whose website we have added to our pages. If you do not allow these cookies then some or all of these Website may not function properly. These Cookies allow us to operate certain functions of our Website according to your preferences. Deletion of these types of Cookies will result in limited functionality of our Website and a less personalized experience.
We do not currently set any functional Cookies on this Website.
Analytics Cookies
These Cookies help us understand how visitors use the Website — which pages are read, how people arrive, and where they stop — so that we can improve it. They do not tell us who you are. Where we are required to ask, these Cookies are set only after you have agreed to them, and you can change your answer at any time using the “Cookies” link in the footer of every page. If you do not allow these Cookies, the Website works exactly as it otherwise would; we simply see less about how it is used.
Advertising Cookies
We do not currently set any advertising Cookies on this Website, and no advertising or personalization signals are enabled. If that changes, we will add the relevant Cookies to the table below, ask you separately for your agreement before setting them, and update this Privacy Policy. Agreeing to analytics Cookies is not agreement to advertising Cookies, and we will not treat it as such.
Technologies That Do Not Use Cookies
Some of the measurement tools we use collect no Cookies and no cross-site identifiers at all. Vercel Web Analytics and Vercel Speed Insights, which report page performance and aggregate traffic, and Ahrefs Web Analytics, which reports how visitors reach the Website, all operate without storing anything on your device. They are therefore not listed in the table below and are not affected by your Cookie choices.
The table below explains in more detail the types of cookies we use and why. The “Set on” column records where each Cookie is set: www for this Website at https://www.domesystems.ai/, and login for the sign-in service at https://login.domesystems.ai/.
About the sign-in service. Signing in to the Dome Platform takes you to https://login.domesystems.ai/, which is operated on our behalf by WorkOS, Inc. The Cookies it sets are set by WorkOS and its own providers rather than by us, and they are necessary for sign-in to work — without them we cannot keep you on one server through a multi-step sign-in, or tell a person apart from an automated attack. Because they are strictly necessary, they are set whether or not you have agreed to Cookies on this Website, and your choice here does not govern them. The one exception is _dd_s, noted in the table.
| Cookie type | Name of cookie | Set on | Purpose | Expiration | Owner |
|---|---|---|---|---|---|
| Strictly necessary | dome_consent_required | www | Records whether your location requires us to ask for your agreement before setting non-essential Cookies. This Cookie operates the consent mechanism itself, so it is set for every visitor and cannot be switched off. | 1 year | Dome Systems |
| Strictly necessary | dome_consent | www | Stores the Cookie choice you made, so that we honor it on later visits and do not ask you again. Set only once you have answered. | 1 year | Dome Systems |
| Analytics | _ga | www | Distinguishes one visitor from another so that repeat visits are not counted as new people. | 2 years | |
| Analytics | _ga_RT3SQ39GQ9 | www | Maintains session state for our Google Analytics property. The suffix identifies the property and will differ if we change it. | 2 years | |
| Analytics | ajs_anonymous_id | www | Assigns a pseudonymous identifier so that pages viewed and actions taken in the same browser can be joined into one visit. It does not identify you by name. | 1 year | Segment (Twilio) |
| Analytics | ajs_user_id | www | Records an identifier for you after you submit a form, so that we can associate your later activity with that submission. Set only if you have submitted a form. | 1 year | Segment (Twilio) |
| Analytics | ajs_group_id | www | Records the organization associated with a form submission, identified from the domain of the work email address you gave us. Set only if you have submitted a form. | 1 year | Segment (Twilio) |
| Strictly necessary | __cf_bm | login | Helps our sign-in provider distinguish between humans and bots, and protects the sign-in service from automated abuse. | 30 minutes | Cloudflare |
| Strictly necessary | _cfuvid | login | Groups the requests made during a single sign-in attempt so that rate limiting is applied correctly. It is not used to profile you and is deleted when you close your browser. | Session | Cloudflare |
| Strictly necessary | ak-bucket | login | Keeps you on a consistent instance of the sign-in service for the duration of sign-in. | 1 year | WorkOS |
| Strictly necessary | ak-origin | login | Records where your sign-in began, so that you are returned to the right place once it completes. | 30 minutes | WorkOS |
| Strictly necessary | __wuid | login | Identifies your sign-in session to the sign-in service so that a multi-step sign-in can be completed. | 60 days | WorkOS |
| Analytics | _dd_s | login | Groups requests into one session so that our sign-in provider can monitor the performance and reliability of the sign-in page. | 15 minutes | Datadog, for WorkOS |
How We Use the Personal Data We Collect
We use the personal data we collect:
- To provide, maintain, improve, debug, administer, and enhance our Website;
- To understand your preferences and analyze how you use our Website and develop new features and functionality;
- To communicate with you, provide you with relevant updates and other information, provide information that you request, respond to questions, and otherwise provide customer support;
- For marketing and advertising purposes, such as developing and providing promotional and advertising materials that may be relevant, valuable or otherwise of interest to you;
- To generate anonymized or aggregated data containing only de-identified, non-personal data that we may use for any lawful purposes;
- To find and prevent fraud and abuse, resolve disputes, or respond to trust and safety issues that may arise;
- For compliance purposes, including enforcing our contracts or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency; and
- For other purposes for which we provide specific notice at the time the information is collected.
Legal Bases for Processing European Personal Data
If you are located in the European Economic Area (“EEA”) or the United Kingdom (“UK”), we only process your personal data when we have a valid “legal basis,” including as set forth below.
- Compliance with a Legal Obligation. We may process your personal data where we have a legal obligation to do so. For example, we may process your personal data to comply with tax, labor and accounting obligations.
- Legitimate Interests. We may process your personal data where we or a third party have a legitimate interest in processing your personal data. Specifically, we have a legitimate interest in using your personal data for internal analytics purposes, to understand how our customers and potential customers use our Website, and otherwise to improve the safety, security, and performance of our Website. We only rely on our or a third party’s legitimate interests to process your personal data when these interests are not overridden by your rights and interests.
How We Disclose the Personal Data We Collect
Partners and Affiliates. We may disclose any information we receive to our current or future affiliates for any of the purposes described in this Privacy Policy.
Vendors and Service Providers. We may disclose any information we receive to vendors and service providers retained in connection with our Website. This includes web hosting and analytics service providers, email delivery providers and our messaging provider.
As Required By Law and Similar Disclosures. We may access, preserve, and disclose your information if we believe doing so is required or appropriate to:
- Comply with law enforcement requests and legal process, such as a court order or subpoena;
- Respond to your requests;
- Protect your, our, or others’ rights, property, or safety;
- Protect against legal liability; or
- Investigate fraud or other unlawful activity.
Merger, Sale, or Other Asset Transfers. We may transfer your personal data to service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell, liquidate, or transfer all or a portion of our assets.
Consent. We may also disclose your information with your permission.
Your Choices
Marketing Communications. You can unsubscribe from our promotional emails via the link provided in the emails. Even if you opt out of receiving promotional messages from us, you will continue to receive administrative messages from us.
Cookies. You can change your Cookie choice at any time, free of charge, using the “Cookies” link in the footer of every page on this Website. Withdrawing your agreement is as easy as giving it. You can also block or delete Cookies through your browser settings, though doing so may affect how the Website behaves.
Do Not Track. There is no accepted standard on how to respond to “Do Not Track” signals, and we do not respond to such signals.
Your European Privacy Rights. If you are located in the EEA or the UK, you have additional rights described below.
- You may request access to the personal data we maintain about you, update, and correct inaccuracies in your personal data, restrict or object to the processing of your personal data, have your personal data anonymized or deleted, as appropriate, request not to be subject to a decision based solely on automated processing including profiling, or exercise your right to data portability to easily transfer your personal data to another company. In addition, you have the right to lodge a complaint with a supervisory authority, including in your country of residence, place of work or where an incident took place.
- You may withdraw any consent you previously provided to us regarding the processing of your personal data at any time and free of charge. We will apply your preferences going forward and this will not affect the lawfulness of the processing before you withdrew your consent.
You may exercise these rights by contacting us using the contact details at the end of this Privacy Policy. Before fulfilling your request, we may ask you to provide reasonable information to verify your identity. Please note that there are exceptions and limitations to each of these rights, and that while any changes you make will be reflected in active user databases instantly or within a reasonable period of time, we may retain personal data for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so.
If you choose not to provide us with personal data we collect, some features of our Website may not work as intended.
Third Parties
Our Website may contain links to other websites, products, or Website that we do not own or operate or permit you to integrate with third-party Website. We are not responsible for the privacy practices of these third parties. Please be aware that this Privacy Policy does not apply to your activities on these third-party Website or any data you disclose to these third parties. We encourage you to read their privacy policies before providing any data to them.
Retention
We retain personal data about you for as long as reasonably necessary to provide you with our Website, or otherwise in support of our business or commercial purposes. When you request that we do so, we take measures to delete your personal data or keep it in a form that does not permit identifying you when this personal data is no longer reasonably necessary for the purposes for which we process it, unless we are required by law to keep this information for a longer period. When we process personal data for our own purposes, we determine the retention period taking into account various criteria, such as the type of products and Website provided to you, the nature and length of our relationship with you, possible re-enrollment with products and Website, the impact on the products and Website we provide to you if we delete some personal data from or about you, and mandatory retention periods provided by law and the statute of limitations.
Security
We make reasonable efforts to protect your data by using security measures designed to safeguard the data we maintain. However, because no electronic transmission or storage of data can be entirely secure, we can make no guarantees as to the security or privacy of your data.
Children’s Privacy
We do not knowingly collect, maintain, or use personal data from children under 18 years of age, and no part of our Website is directed to children. If you learn that a child has provided us with personal data in violation of this Privacy Policy, then you may alert us at privacy@domesystems.ai.
International Visitors
Our Website is hosted in the United States (“U.S.”). If you choose to use our Website from the EEA, the UK or other regions of the world with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring your personal data outside of those regions to the U.S. for storage and processing. We may transfer personal data from the EEA or the UK to the U.S. and other third countries based on European Commission-approved or UK Government-approved Standard Contractual Clauses, with your consent, to perform a contract with you, or otherwise in accordance with applicable data protection laws. We may also transfer your data from the U.S. to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating our Website. For more information about the tools that we use to transfer personal data, or to obtain a copy of the contractual safeguards we use for such transfers (if applicable), you can contact us as described below.
Changes to this Privacy Policy
We will post any adjustments to the Privacy Policy on this page, and the revised version will be effective when it is posted.
Contact Information
Dome Systems is the data controller and is responsible for the processing your personal data. If you have any questions, comments, or concerns about our processing activities, please email us privacy@domesystems.ai or write to us at:
901 Marshall Street, Suite 150, Redwood City, CA 94063